Article I: Membership
Section A. Membership in the Texas Cauble Family Association shall be open to all descendants of Peter Cauble (1786 North Carolina-1870 Tyler County, Texas) and Mary Ann Rotan (1794 South Carolina-1860 Tyler County, Texas), to all descendants of allied and collateral families, and to all researchers of Cauble, Rotan, and allied families. Annual dues are $10.00 per family or individual.
Section B. The association may create other membership categories as it deems advisable.
Article II: Meetings of the General Membership
Section A. Regular meetings of the general membership of the association shall be held annually at a convenient time and at a place within the state of Texas. Both time and place shall be designated by the Board of Directors as suggested by the host. Members will be notified of the time and place of the annual meeting at least thirty (30) days prior to such meeting. The president shall appoint a host or sponsor for each meeting. The host or sponsor shall make the meeting arrangements in cooperation with the Board of Directors.
Section B. At the annual meeting, a business meeting shall be held for the conducting of association affairs. The election of officers and directors shall be held in even calendar years.
Section C. At the annual meeting, those members present shall constitute a quorum for the transaction of business.
Article III: Officers and Their Duties
Section A. The officers shall be President, Vice President, Secretary, Treasurer, Registrar, Keeper of the Scrapbook, Chaplain, Editor, and Webmaster.
Section B. President, Vice President, Secretary, Treasurer, Registrar, Keeper of the Scrapbook, Chaplain, Editor and Webmaster.
1. Shall each be elected by the members for a two-year (2) term; and
2. Shall, upon request, receive reimbursement from the treasury for all association expenses incurred and that reimbursement shall be noted in the annual financial report.
Section C. President
1. Shall preside at all regular and special meetings of the association and the Board of Directors; and
2. Shall appoint all committees, designate chairmen, and may serve as an ex-officio member of each.
Section D. Vice President
1. Shall preside at all regular and special meetings of the association and of the Board of Directors in the absence of the president; and
2. Shall chair the finance committee; and
3. Shall aid the president as needed.
Section E. Secretary
1. Shall keep minutes of all regular and special meetings of the association and of the Board of Directors; and
2. Shall handle all official correspondence of the association and all name tags and registration forms at the annual meeting.
Section F. Treasurer
1. Shall maintain the association’s membership records and ledger, have care and custody of bank accounts, sign checks [along with the president], and send annual dues statements; and
2. Shall collect and account for all fees and funds generated by the association; and
3. Shall submit an annual financial report.
Section G. Registrar
1. Shall keep the official registry of the descendants of the Peter Cauble family, along with vital statistics of each descendant; and
2. Shall maintain a directory of Cauble and allied families descendants [members and non-members], addresses, and telephone numbers.
Section H. Keeper of the Scrapbook
1. Shall keep a photographic record of descendants, making use of old and recent photographs which are submitted by descendants; and
2. Shall exhibit this collection at the annual meeting.
Section I. Chaplain
1. Shall plan and conduct the religious service at the annual meeting;
2. Shall offer spiritual comfort and help to family members as needed.
Section J. Editor
1. Shall publish a newsletter [at least biannually] which is dedicated to efforts of documenting the lives of Peter Cauble, Mary Ann Rotan, and their children, of cataloguing the names of each of their descendants, and of reporting the current news of Cauble descendants and of allied families. The newsletter shall be released at the Cauble-Rotan website and sent digitally to all interested parties who have electronic mail.
2. Shall publish and mail invitations to the annual meeting.
Section K. Webmaster
1. Shall be responsible for posting the content of the family website for the purpose of promoting family research, developing an archives of historical documents, and for providing a conduit for Texas Cauble Family Association news, events, and reunions.
Section L. Any vacancy in the elected offices shall be filled by the Board of Directors for the unexpired term by mail ballot.
Article IV: Board of Directors
Section A. The Board of Directors shall consist of no more than eleven (11) members, consisting of the eight elected officers and three elected directors. All past presidents shall serve as ex-officio members of the Board.
Section B. Each member of the Board of Directors shall be elected to a term of two (2) years by a majority vote of the membership. All shall be elected on even calendar years.
Section C. The Board of Directors shall make use of electronic mail, post office mail, and telephone communication and shall meet only as the president designates.
Section D. The Board of Directors shall fill its own vacancies.
Section E. The Board of Directors shall conduct the affairs of the association between annual meetings.
Article V: Committees
Section A. The regular committees of the association shall be:
1. Annual meeting [or reunion] committee, composed of the host or sponsor who serves as chairman. Two or more Board members shall also serve on this committee as designated by the president.
2. Finance committee, chaired by the vice president and composed of the entire Board of Directors, shall present fund-raising projects and fund-disbursing projects.
3. Nominating committee, composed of three Board members, shall be responsible for selecting new officers and directors for the association.
4. Barn Raising Committee, composed of one Board member and three at-large members, shall be responsible for reviewing the requests and needs of family members, for deciding the type and level of support the association will provide, and for managing the fund. The committee may make special requests of family members to fund the need.
5. Scholarship Committee, composed of one Board member and three at-large members, shall be responsible for reviewing scholarship applications to determine the winner or winners. The committee, with the approval of the Board of Directors, will determine the amount of the scholarship. The board member shall act as an advisor and votes only to break a tie.
Section B. The president shall have the power to appoint other and all special committees and to designate their respective chairmen.
Article VI: Amendments
Amendments to these bylaws may be proposed and passed at the annual meeting of the association by a majority vote of those present.
Article VII: Authority in Parliamentary Law
The association shall be governed by rules of parliamentary law as found in the latest edition of Robert’s Rules of Order.
Article VIII: Fiscal Year
The fiscal year of the association shall be from May 1 to April 30 inclusively.